Calendly

    Automatically reflect bookings in Calendly when your AI receptionist books or qualifies a caller

    Goal → When your AI receptionist books or qualifies a caller, automatically reflect the booking in Calendly, or react when a Calendly meeting is created or canceled.

    Ways to connect

    1) Post-call webhooks → your backend → Calendly

    Receive a POST containing call outcome + fields (name, phone, intent, preferred time). Your server then calls Calendly API v2 to create/update meetings or react to cancellations.

    • Receive POST with call outcome and extracted fields (name, phone, intent, preferred time)
    • Your server calls Calendly API v2 to create/update meetings or react to cancellations1
    • Calendly v2 API + webhooks let you subscribe to events like invitee.created or invitee.canceled2
    • Keep CRM/calendar in sync automatically

    2) Zapier (no code)

    Connect via Zapier triggers and actions without writing any code.

    • Triggers: Invitee Created / Canceled in Calendly
    • Actions: create CRM records, send SMS, or update sheets
    • Run the reverse—create a Calendly invite when a qualified lead appears3
    • No coding required, perfect for non-technical teams

    3) Direct API

    Use Calendly API v2 to read scheduling links, create/update invitees, and manage org data from your app logic.

    • Use Calendly API v2 for full control4
    • Read scheduling links and manage invitees
    • Create/update invitees programmatically
    • Manage organization data from your application

    Demo (0:20) 🎧

    AI confirms a slot → webhook posts payload → server calls Calendly → confirmation sent

    Works with:Appointment Booking, Crm And Calendar Sync
    Compare:Google Calendar, Outlook

    References

    1. Calendly API v2 Documentation
    2. Calendly Webhooks for invitee.created and invitee.canceled events
    3. Zapier + Calendly Integration Directory
    4. Calendly API v2 Developer Reference

    Ready to integrate Calendly?

    See how our AI receptionist can work seamlessly with your tools

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    Call Mainline AI

    510-281-3893